This privacy notice explains how we use any personal information we collect about you.
What information do we collect about you?
We collect information about you when you engage us for financial planning. This information
will relate to your personal and financial circumstances. It may also include special categories
of personal data such as data about your health, if this is necessary for the provision of our
We may also collect information when you voluntarily complete client surveys or provide
feedback to us.
Information relating to usage of our website is collected using cookies. These are text files
placed on your computer to collect standard internet log information and visitor behaviour
information. We’ll use your information collected from the website to personalise your repeat
visits to the site
Why do we need to collect and use your personal data?
The primary legal basis that we intend to use for the processing of your data is for the
performance of our contract with you. The information that we collect about you is essential
for us to be able to carry out the services that you require from us effectively. Without collecting
your personal data we’d also be unable to fulfil our legal and regulatory obligations.
Where special category data is required we’ll obtain your explicit consent in order to collect
and process this information.
How will we use the information about you?
We collect information about you in order to provide you with the services for which you
Who might we share your information with?
If you agree, we may email you about other products or services that we think may be of
interest to you.
We won’t share your information for marketing purposes with other companies.
In order to deliver our services to you effectively we may send your details to third parties such
as those that we engage for professional compliance, accountancy or legal services as well
as product and platform providers that we use to arrange financial products for you.
Where third parties are involved in processing your data we’ll have a contract in place with
them to ensure that the nature and purpose of the processing is clear, that they are subject to
a duty of confidence in processing your data and that they’ll only act in accordance with our
Where it’s necessary for your personal data to be forwarded to a third party we’ll use
appropriate security measures to protect your personal data in transit.
To fulfil our obligations in respect of prevention of money-laundering and other financial crime
we may send your details to third party agencies for identity verification purposes.
How long do we keep hold of your information?
In principle, your personal data shouldn’t be held for longer than is required under the terms
of our contract for services with you. However, we’re subject to regulatory requirements to
retain data for specified minimum periods. We also reserve the right to retain data for longer
than this due to the possibility that it may be required to defend a future claim against us. In
any case, we’ll not retain your personal data for longer than ten years (after the end of our
You have the right to request deletion of your personal data. We’ll comply with this request,
subject to the restrictions of our regulatory obligations and legitimate interests as noted above.
How can I access the information you hold about me?
You have the right to request a copy of the information that we hold about you. If you’d like a
copy of some or all of your personal information, please email or write to us using the contact
details noted below.
When your personal data is processed by automated means you have the right to ask us to
move your personal data to another organisation for their use.
We have an obligation to ensure that your personal information is accurate and up to date.
Please ask us to correct or remove any information that you think is incorrect.
We’d like to send you information about our products and services which may be of interest to
you. If you’ve agreed to receive marketing information, you may opt out at a later date.
You have a right at any time to stop us from contacting you for marketing purposes. If you no
longer wish to be contacted for marketing purposes, please contact us by email or post.
activity. For further information visit http://www.allaboutcookies.org/
You can set your browser not to accept cookies and the above website tells you how to remove
cookies from your browser. However, in a few cases some of our website features may not
function as a result.
so when you link to other websites you should read their own privacy policies.
What can you do if you are unhappy with how your personal data is processed?
You also have a right to lodge a complaint with the supervisory authority for data protection.
In the UK this is:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire
0303 123 1113 (local rate)
9th May 2018.
How to contact us
about you: by email at firstname.lastname@example.org, or write to us at:
Ian King Financial Planning Ltd
The Old Vicarage
01332 856 373